Some Points To Grasp For The Decision No. 06/2020/QD-TTg For Organizing And Managing International Conferences and Workshops In Vietnam.

10/03/2020, 04:04 AM

About the authority to allow organizing international conferences and workshops:

  • The Prime Minister has the authority to allows to organize the international conferences and workshops as the following:
  1. International conferences and workshops with participating members are the heads or officials of the ministerial level or the equivalent of the countries, territories and international organizations;
  2. International conferences and workshops has subject matter, content relating to national sovereignty, security, defence, ethnic, religious, human rights or under the State secret in accordance with the legislation on state secret protection.
  • The person who has the authority to decide on the organization of international conferences and workshops by the agency and allows the following organizational units to be held international conferences and workshops for cases not specified in clause 1 of this article:
  1. Agencies and units under the Agency of competent persons;
  2. Vietnamese and foreign organizations and agencies authorized by the authorities, except in the case specified in point c of this clause;
  3. For associations, Social Fund, Charity foundation established in accordance with the law of Vietnam, the competent person is the heads of the state management organization of the industry, the activities of the Society, the Social Fund, the charity to the list due to the Ministy of home Affairs.

About the process of asking for permission and organizing international conferences and workshops:

  • Asking for organize international conferences and workshops:
  1. The organizational unit applies a complete application for international conferences and workshops to the Authority of the competent person at least 40 days in respect of the international conferences and workshops under the Prime Minister's decision authority and at least 30 days for the international conferences and workshops under the competent decision of the competent person.

The document of the permit includes:
- The official request to organize;
- Scheme organized in accordance with form 01;
- The document opinion of the relevant agencies in the case of other legal provisions that require;
- The document consent to host the international conferences and workshops (if any).

  1. For approved programs, projects and non-projects with international conferences and workshops
    but there is no scheme organized according to Form 01 attached to this Decision or the agency approving the program, project or non-project is not an agency of the competent person under this Decision, the organizational unit needs to proceed comply with the process specified in Clause 1 of this Article before holding international conferences and workshops.
  • After being authorized by the authorized person, the organizational unit shall have the following responsibilities:
  1. Conducting international conferences and workshops according to content and schemes approved; Implement the applicable financial regulations;
  2. Responsible for the content of documents, reports, discussions, related data issued before, during and after the international conferences and ensuring the implementation of the provisions on the protection of the nation secret;
  3. The Agency reports the authority of the outcome of the international conferences and workshops in the period of 15 days from the conclusion of the conferenc, co-sent to the Ministry of Foreign Affairs hunger with the conference, the International conference is under the jurisdiction of the Prime Minister to synthesize.

On the due diligence process, which allows organizing international conferences and workshops

  • For international conferences and workshops under the jurisdiction of the Prime Minister, the competent authorities shall have the following responsibilities:
  1. Get opinion of the Ministry of Foreign Affairs; Ministry of Public Security; Relevant local agencies; relevant local authorities. The local agency, which is to be given comments shall respond in document within 15 days from the date of receipt of the document proposal;
  2. The Prime Minister considers and decision;
  3. Answer in document to the organizational unit, co-sender to the Department of Foreign Affairs, the Ministry of Public Security and the relevant local agencies to coordinate management.
  • For international conferences and workshops under the jurisdiction of the Prime Minister, competent persons shall have the following responsibilities:
  1. Get document comments from relevant local agencies. The local agency, which is to be given comments shall respond in document within 15 days from the date of receipt of the document proposal;
  2. Reply in document to the organizational unit, co-sender to the relevant local authorities to coordinate management.

* International press conference is not subject to the scope of this decision.

* This decision shall be effective on 15 April, 2020 .

Decision No. 06/2020/QD-TTg

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